When it comes to data security in the workplace, it’s important to understand the different types of confidential information that can cause problems if compromised. Confidentiality is key when you work with sensitive data your clients and customers have entrusted you with.
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Keeping sensitive information and documents safe is important in this tech-driven society. One of the best ways to do this is by shredding any paper documents you use on a consistent basis. This is the best way to prevent unwanted breaches by individuals who thrive on infiltrating businesses or individuals, costing them tons of time and expense. How do these breaches occur? Breaches occur in several ways. Clicking on unknown links, sharing passwords, or an ex-employee gaining access and distributing information are all common.
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Every business that uses paper and has confidential information on it should have some form of document shredding protocols in place. That includes car dealerships. What most people don’t realize is that car dealerships have a lot of sensitive information including credit reports, driver’s license numbers, social security numbers, loan applications, personal information, employment records, and more. Additionally, there are other types of information they use internally that fall under document management and must be properly disposed of.
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According to the Identity Theft Research Center (ITRC), the instance of United States business data breaches increased by 17% from 2020 to the first three quarters of the next year. According to the Federal Trade Commission, consumers filed 2.2 million fraud reports in 2020 alone. Taking the appropriate steps to protect your personal information and your stakeholders' information, if you own or manage an organization, has never been as critical as it is today. Your records management policy - that is how you store and destroy documents in your home or business - is central to information security.
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Whether you work from home or save bills, receipts, and other documents throughout the year, your filing cabinet is probably quite full. Working from home means you still have to implement data protection protocols. Saving personal documents could open you up to identity theft. Regardless of why you have a ton of documents, it's time to do a year-end purge. Scan what you want or need to keep, such as tax return documents that you can get rid of after a year. Only your tax filings should remain. You can get rid of all bills, receipts, bank statements, and other documents. But don't just throw them away. After a purging, you need proper document destruction.
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To mitigate the risk of having your identity stolen, you should purge documents at least every six months. However, if you own a business or have a lot of medical bills, or you are the type that saves everything, you might need something more than a one-time purge. And, if you work from home, you definitely need a retention schedule and recurring service to keep in compliance with federal rules.
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When you’re ready to get rid of your books, don’t throw them away – recycle them! While many people don’t think about this when disposing of their books, this is a great way to provide additional resources for those who use recyclable paper in their products. The key to proper recycling is to use a professional shredding company that can shred paper the right way and gets it to those organizations.
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If you’ve been working from home and have tons of paperwork and other stuff from your office, it’s time to start getting rid of that stuff. One of the best things your company can do is send a shredding services company to your rescue. The beauty of that is you won’t have to leave home before it’s time and you’ll still be able to enforce data protection protocols and remain in compliance. Use technology to store what you need and make sure you categorize things based on usage and need. The goal is to get rid of everything and only keep the essentials you can’t do without.
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Did you know office supply stores have computer recycling stations ready to take those computers and old cell phones off your hands? If you didn’t know, companies that pay for company cell phones usually have a cell phone recycling program as well.
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Old technology is something of a mystery to many people. They may know that wiping a device entirely doesn't always erase the information, but they also might reasonably wonder if it's really necessary to take the extra step? When you consider just how valuable data can be though, particularly for small businesses that might not always have the best cyber security in general, the answer is that you don't want to take any chances. Breaches aren't just common, they're also exceptionally difficult to climb out from under the aftermath. We'll look at whether you're getting rid of your technology the way you should and what steps you can take to be a little more prepared for a data leak.
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