Secure Shredding with Royal Document Destruction

How Secure is Shredding?

Document Destruction, Business Shredding

If there’s one thing that can help protect sensitive data from getting in the wrong hands, it’s by properly handling document destruction. For most people, this means using a shredder. As a business owner or individual, shredding is more secure than any other technique when done properly. If you’re responsible for the disposal of confidential data, chances are you’ll need a secure shredding company to keep things regulated, and in compliance with federal rules. Even as an individual, when the timeframe for keeping certain documents is over, shredding them by using a professional company is the best way to ensure those documents are completely destroyed. Businesses use retention schedules to make sure the documents are kept and shredded within the legal timeframe. This helps with potential space issues and in having your documents in a non-secure place.

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Tax Season: How Long Do I Keep My Documents?

Document Destruction, Business Shredding

Tax season is upon us again, and that means tons of tax documents for individuals and businesses. You have to figure out which of those tax documents to keep and which ones to destroy. Throwing them in the trash, especially documents with birth dates and social security numbers on them, leaves a gold mine for identity thieves. And, if you are a business, you could face fines and may have to pay out settlements if your clients’ data gets into the wrong hands.

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Shredding Keeps You Safe During Tax Season

Document Destruction, Business Shredding

You do have to keep tax records for some time — three to seven years. However, once the retention period expires, you should shred the returns with a document destruction company that offers secure shredding. Your tax returns have a lot of personal information that identity thieves can use to steal your identity, including your social security number, name, address, your dependents, and even your income. Secure shredding is part of data protection, as is shredding old hard drives and other digital media that contain personal information.

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Royal Document Destruction Secure Shredding

Shred Bags: Secure Shredding For Employees Working From Home

Document Destruction, Business Shredding

Secure Shredding While Working From Home

When your employees are working from home because of covid19, they might have generated documents that need to be shredded. You have to rely on your employees to bring the documents into the office, but meanwhile, they sit unsecured in your employees’ homes. Instead of taking a chance that confidential information could get into the wrong hands, get your employees secure shred bags. The bags come in 6- and 12-gallon sizes. Your employees simply fill them up and seal them. When they can bring the confidential documents back, you just put the filled bags into your shred boxes or lock them up until the shred truck comes. We’ll shred the bag and its contents without unsealing the bag.

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Royal Document Destruction Shred Bags

Shred Bags: No Contact Decluttering

Document Destruction, Business Shredding

As part of alleviating the boredom of staying home, many people are decluttering their home offices. In some cases, people are working from home because of shelter in place orders. Both types of people practicing social distancing could benefit from our no contact service. Royal Document Destruction provides Seal ‘n Shred bags that you can use for documents that have to go to the shredder. We'll send you the bags. When you fill them up, call us to arrange for a pickup. Put the bags on the front porch when you see us pull up. Or, you can hand them to us through the door. The bags come in two sizes: 6 dry-gallon bags that hold about 15 pounds and 12 dry-gallon bags that hold about 35 pounds.

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Tax Season: What Documents to Shred Now

Document Destruction, Business Shredding

With tax season upon us, many people are not sure which tax documents they need to keep and which ones to shred now. If you are a business, you should have a retention schedule that tells you which documents to keep and which documents to shred. However, employee payroll records are often tax documents, and those should be kept for up to seven years. As an individual, you should keep most tax documents for at least three years, while you need to keep some for up to six or seven years. If you are an individual, you might need shredding services once per year, while businesses, depending on the type of business, might need our services every week.

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Secure Shredding with Royal Document Destruction

Documents Your Ohio Business Needs to Shred Now

Business Shredding

One of the biggest myths around is that shredding documents will keep information safe. It really depends on the type of shredding that takes place. Having documents professionally shredded will help alleviate data breaches because they use commercial shredders designed to add an additional layer of protection to the document destruction process. Many people don’t realize that hard drives need to be shredded as well. Being educated on what needs to be shredded professionally can alleviate a lot of headaches down the road.

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Declutter with Royal Document Destruction

Declutter Your Home or Office with Royal Document Destruction

Document Destruction, Business Shredding

No matter what the protocol is at your office, almost all businesses are guilty of letting the clutter pile up over time. Busy office managers and supervisors swear they'll get to it soon, but that day takes months to actually come around. If you're like most companies throughout the US, you likely start clearing everything out either at the very end or very beginning of the year. But ideally, you should be decluttering throughout the year rather than waiting for it to pile up — and it's not just because everyone in the office will work better when they're not distracted by clutter. If you want to stay compliant with state and local laws, you need to be getting rid of sensitive information so there are fewer chances of a security breach. 

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