Tax Season: How Long Do I Keep My Documents?

Document Destruction, Business Shredding

Tax season is upon us again, and that means tons of tax documents for individuals and businesses. You have to figure out which of those tax documents to keep and which ones to destroy. Throwing them in the trash, especially documents with birth dates and social security numbers on them, leaves a gold mine for identity thieves. And, if you are a business, you could face fines and may have to pay out settlements if your clients’ data gets into the wrong hands.

READ MORE

Shredding Keeps You Safe During Tax Season

Document Destruction, Business Shredding

You do have to keep tax records for some time — three to seven years. However, once the retention period expires, you should shred the returns with a document destruction company that offers secure shredding. Your tax returns have a lot of personal information that identity thieves can use to steal your identity, including your social security number, name, address, your dependents, and even your income. Secure shredding is part of data protection, as is shredding old hard drives and other digital media that contain personal information.

READ MORE

Royal Document Destruction No Contact Shred Bags

Steps to Take While at Home

Document Destruction, COVID19, COVID

During the coronavirus pandemic, you should be sheltering in place — and are probably bored out of your mind. Spring cleaning is done and there’s not much more you can do to keep occupied other than watching TV, reading or working on hobbies. To break up the monotony, declutter your files. Now would be the perfect time for you to tackle that job, and once you go through and create a box of documents you no longer need, call Royal Document Service for no-contact mobile shredding services. Shredding anything with personal information on it significantly reduces the risk of identity theft.

READ MORE

Royal Document Destruction Safety Meeting

COVID-19: Our New Best Business Practices for Hygiene

Document Destruction, COVID19, COVID
  • Our plant manager is taking the temperatures of the entire RDD staff every morning
  • Drivers are required to wear masks to all customer facilities
  • Drivers are disinfecting their trucks at the end of each business day
  • Drop off customers are all required to wear a mask at all times in our office
  • Our office staff will put on masks when a customer or visitor enters the building
  • Our staff is encouraged to wear masks, and we have provided masks to our entire staff
  • We have provided disposable gloves to our employees
  • Our warehouse floor has been marked with x’s for effective workspace social distancing
  • All staff meetings are taking place outside in our plant so that we can maintain appropriate 6-foot distancing at all times
  • The breakroom has a maximum capacity of 2 people now so that 6-foot distancing can be maintained
  • The staff must use disinfectant cleaner after they eat or use the break room and disinfect anything that they touched
  • Our offices are being cleaned nightly, including sanitizing all frequently touched surfaces
  • Door knobs and other high touch surfaces are being cleaned multiple times throughout the day
  • Hand sanitizer, disinfecting wipes, and antibacterial cleaners are located at various locations throughout our facility so that they are very convenient to use
  • The shred containers are being disinfected after being emptied when they come back to our facility
  • There are signs up and around the office reminding the staff to wash their hands frequently, maintain a 6-foot distance from others at all times, use good hygiene, not to touch their faces, and to stay home if sick
  • Our occupancy is below the 50% allowed rate at all times.
READ MORE

Royal Document Destruction Secure Shredding

Shred Bags: Secure Shredding For Employees Working From Home

Document Destruction, Business Shredding

Secure Shredding While Working From Home

When your employees are working from home because of covid19, they might have generated documents that need to be shredded. You have to rely on your employees to bring the documents into the office, but meanwhile, they sit unsecured in your employees’ homes. Instead of taking a chance that confidential information could get into the wrong hands, get your employees secure shred bags. The bags come in 6- and 12-gallon sizes. Your employees simply fill them up and seal them. When they can bring the confidential documents back, you just put the filled bags into your shred boxes or lock them up until the shred truck comes. We’ll shred the bag and its contents without unsealing the bag.

READ MORE

Royal Document Destruction Shred Bags

Shred Bags: No Contact Decluttering

Document Destruction, Business Shredding

As part of alleviating the boredom of staying home, many people are decluttering their home offices. In some cases, people are working from home because of shelter in place orders. Both types of people practicing social distancing could benefit from our no contact service. Royal Document Destruction provides Seal ‘n Shred bags that you can use for documents that have to go to the shredder. We'll send you the bags. When you fill them up, call us to arrange for a pickup. Put the bags on the front porch when you see us pull up. Or, you can hand them to us through the door. The bags come in two sizes: 6 dry-gallon bags that hold about 15 pounds and 12 dry-gallon bags that hold about 35 pounds.

READ MORE

Shredding Combats COVID

How Shredding Combats COVID

Document Destruction

According to the Healthcare Environmental Resource Center, healthcare facilities create close to two billion pounds of paper and cardboard waste every year. With the coronavirus pandemic of 2020, paper waste has significantly increased. Covid-19, which causes the coronavirus, is very infectious, which means that hospitals and doctors are seeing a dramatic increase in patients. Paper gowns, paper masks, paper on the examination tables, and even paper that wraps bandages and other supplies are being used much more because of this pandemic. Using recycled paper that has been through a sterilization process to make more of these paper products helps with protecting the environment, with alleviating the shortage of paper products, and in keeping recyclable material out of the waste stream.

READ MORE

Tax Season: What Documents to Shred Now

Document Destruction, Business Shredding

With tax season upon us, many people are not sure which tax documents they need to keep and which ones to shred now. If you are a business, you should have a retention schedule that tells you which documents to keep and which documents to shred. However, employee payroll records are often tax documents, and those should be kept for up to seven years. As an individual, you should keep most tax documents for at least three years, while you need to keep some for up to six or seven years. If you are an individual, you might need shredding services once per year, while businesses, depending on the type of business, might need our services every week.

READ MORE

Identity Theft Protection with Royal Document Destruction

Protecting Your Identity with Document Destruction

Document Destruction

Most people don’t think of identity theft when they throw away junk mail. But having that one piece of information might be all they need to complete a profile on you to steal your identity. Even junk mail that has your address on it should go in the shredding bin. Our shredding services provide document destruction when you need it, whether it’s once per year or every week. Even other seemingly innocuous documents, such as your child’s report cards have identifying information and should be shredded if you don’t plan on keeping them. Like junk mail, people don't think about what is on their hard drives -- these should also be shredded to protect your information. 

READ MORE

Shred local with Royal Document Destruction

The Benefits of Shredding Local

It’s no secret that protecting sensitive data is a huge concern. While there are tons of document destruction companies, having a local shredding company on your team can help save time, money, and provide an additional layer of protection to documents being destroyed. No company wants to run the risk of having internal documents and information compromised. When using a local company, you’re able to build a relationship with the owner and employees to quickly resolve any issues if they arise. You’re also able to monitor what’s going on, including utilizing on-site services if they are available. It’s much easier to run over to a company that’s in town to help solve a problem or utilize your risk management team rather than having to travel long distances. For some organizations, having a document disposal company that’s far away just won’t do.

READ MORE